31. GENERAL MEETINGS
The Chairman and the secretary of the club shall complete and sign the following agreement (as provided by the Competition) which shall be deposited with the Competition Secretary together with the Application for Membership for the coming season, or upon indicating that the club intends to complete:
We, Chairman and Secretary of………………..Football Club
have been provided with a copy of the Rules and Regulations of the East Midlands Counties Football League and do hereby agree for and on behalf of the said club to conform to these Rules and Regulations and to accept, abide by and implement the decisions of the Board subject to the right of appeal in accordance with Rule 17.
Any alteration of the Chairman and Secretary on the above agreement must be notified to the County Football Association to which the Club is affiliated and to the Secretary of this Competition.
Failure to submit the above by the required date shall result in a fine in accordance with the Fines tariff.
31.1 The Annual General Meeting shall be held not later than 30th June in each year. At this meeting the following business shall be transacted provided that at least 50% Members are present and entitled to vote:-
31.1.1 To receive and confirm the Minutes of the preceding Annual General Meeting.
31.1.2 To consider any business arising there from.
31.1.3 To receive and adopt the Annual Report, Balance Sheet and Statement of Accounts.
31.1.4 Election of Clubs to fill vacancies (as recommended by the Management Committee).
31.1.5 Constitution of the Competition for ensuing season.
31.1.6 Election of Officers and Management Committee.
31.1.7 Appointment of Auditors.
31.1.8 Alteration of Rules, if any (of which notice has been given).
31.1.9 Fix the date for the commencement and conclusion of playing season.
31.1.10 Other business of which due notice shall have been given and accepted as being relevant to an Annual General Meeting.
31.2 A copy of the duly audited Balance Sheet, Statement of Accounts and Agenda shall be forwarded to each Club at least fourteen days prior to the meeting Football Association.
31.3 A signed copy of the duly audited Balance Sheet and Statement of Accounts shall be sent to the Football Association within fourteen days of its adoption by the Annual General Meeting.
31.4 Each Full Member shall be empowered to send two delegates to an Annual General Meeting. Each Club shall be entitled to one vote only. Not less than 14 days’ notice shall be given of any Meeting.
31.5 Clubs who have withdrawn their Membership of the Competition during the season being concluded or who are not continuing Membership shall be entitled to attend but shall vote only on matters relating to the season being concluded.
31.6 All voting shall be conducted by a show of voting cards unless a ballot be demanded by at least one third of the delegates qualified to vote or the Chairman so decides.
31.7 No individual shall be entitled to vote on behalf of more than one Full Member Club.
31.8 Any continuing Member Club failing to be represented at the Annual General Meeting without satisfactory reason being given will be fined in accordance with the Fines Tariff.
31.9 Officers and Management Committee members shall be entitled to attend and vote at an Annual General Meeting.